Please read descriptions of AJUR’s submission and review processes below in their entirety. If questions remain, please consult our Q&A page.
We accept new work in all fields and reviews/interpretations in creative fields if they demonstrate sufficient novelty & contribution to the field. Graduate students and faculty are encouraged to co-author AJUR publications. International submissions are welcome. There is no submission or processing cost to authors to publish in AJUR. There are no submission deadlines. There are no word limits; however, the manuscript should be of a typical article length in your discipline. Your article should not have been submitted or published anywhere else.
1) Please send an email to firstname.lastname@example.org. Please cc your faculty mentor. Note below, in item 2, that your mentor should read, edit, and approve your manuscript for submission. Please include the following information in your e-mail:
- a) Your name, affiliated department and college/university, your academic and permanent e-mail, phone, and mailing address (college or home); your role and contribution to the manuscript; the same is required for all authors.
- b) Your research mentor’s name, affiliation, address, and institutional e-mail address.
- c) A list of seven potential reviewers for your manuscript (include full name, institution, phone, and email information for each). You may not contact these reviewers directly. Potential reviewers should be faculty and experts in the field of the manuscript. They may not be your or your mentor’s former or current collaborators/ associates/ co-authors/ teachers/ mentors/ mentees. It is not required but you may also provide a list of reviewers NOT to be contacted by us.
- d) Attach a single-spaced, single-column draft in MS Word (include a docx file and a pdf) or LaTex (include an editable link and a pdf prepared using the template provided at this link https://www.overleaf.com/latex/templates/ajur-style/kqyqpgczhgzg):
- Strictly comply with the AJUR’s style (pdf) expectations: make sure that all required sections are included and formatting requirements fulfilled.
- Please check the current issue for examples of published papers and adjust your manuscript accordingly. Please check the text of your e-mail and your manuscript for completeness prior to sending them to the editor.
2) Please ask your faculty research sponsor/mentor to review the submission guidelines at http://www.ajuronline.org/submissions/, then review and edit your manuscript, help you with listing seven potential reviewers, and then send a separate e-mail to email@example.com from an institutional account giving permission for your work to be reviewed and published in AJUR and assuring the editor that this work has been edited by him/her and that it has not been submitted to other venues. The editor will not respond until faculty sponsor’s/mentor’s note is received. If sponsor’s/mentor’s support is not provided within ten days, the submission is automatically rejected. If it is you, a student, who discovered the AJUR, please send your mentor the following note from us:
“Dear faculty mentor,
Here is more information about the American Journal of Undergraduate Research (AJUR): http://www.ajuronline.org/. Mentor’s recommendation, which is described in item 2 of the AJUR’s submission guidelines at http://www.ajuronline.org/submissions/, assumes that you are cognizant of the tremendous effort of your colleagues in fulfilling their editorial and reviewer obligations. About 20 hours of faculty-volunteer-professionals’ time are spent on each manuscript published in AJUR. The acceptance rate at AJUR is ~25%. Thus, a) please help your students with the potential reviewer recommendations since your students may not know your affiliations with the experts they choose nor know the level of reviewers they select, both of which may yield refusals or very low response rates and delays in the review process; b). please put in significant effort to ensure that your mentee(s) prepare a quality manuscript fit for a proper faculty peer-review as per expectations in your field and our guidelines. Thank you for considering AJUR.“
AJUR’s Authorship Policy:
The authorship list should be carefully and purposefully discussed among study personnel prior to the manuscript’s submission. Only individuals who contributed substantively to the study design, produced results presented, participated in the manuscript writing and review, and agreed to the manuscript’s contents are entitled to be co-authors. All other individuals should be duly noted in the acknowledgement section. Gratuitous authorship is not allowed. Once an article is accepted for publication, the list of authors cannot be changed. The communicating author shall be responsible for interacting with the subject editor, the editor of AJUR, and should be available to respond to questions from interested parties in the future.
AJUR’s Reference Style:
Do not use references in your abstract. In your text, cite references by a superscripted bolded number in order of appearance (after punctuation if applicable). At the end of the manuscript, arrange and number (1., 2., etc.) citations in order of appearance. Follow the reference style strictly as described in the AJUR’s style (pdf) document, include DOI links. Cite papers that have been accepted for publication as In Press. Reference accuracy is critical.
The proposed editorial review workflow for an excellent article in AJUR is as follows:
- The editor reviews the submission for completeness and the fit for the journal and sends it to the subject editor within a week; the editor is cc’d on all communications, keeps all documents, and ensures that the review process proceeds according to the schedule. Incomplete submissions will be sent back to authors for improvements.
- The subject editor reviews the submission for the quality of content; the subject editor may reject the paper as inadequate or request some or substantial changes made to the manuscript prior to sending it out to reviewers; the subject editor will find three expert reviewers for the paper; the list of potential reviewers will be used if other options are exhausted; the editor and authors are continuously informed of the progress.
- Reviewers are asked to make comments on the quality of the paper in two to four weeks; reviewers are asked to be fair yet supportive of a resubmission, whenever possible. The subject editor then will make a recommendation to the editor: the publication will be either accepted/ sent back to authors for improvements/ rejected; comments will be sent back to authors by the subject editor. Authors must comply or explain why they disagree with reviewers’ comments. The updated manuscript and a separate document addressing all reviewers’ comments need to be submitted to the editor and subject editor within a month. The subject editor’s job is to make sure that the content of the article is brought up to the level of a national refereed journal’s standards: the IRB/IACUC permission should be granted prior to any work being done and should be noted in the paper; methodology used should be appropriate; proper controls should be included, and reproducibility demonstrated; proper statistical methods should be used; sufficient novelty & contribution to the field is expected.
- It is typical for the subject editor to send authors a direct note congratulating authors on having a review completed and making a recommendation to the editor to publish or declining the paper with clear reasons provided. If the recommendation is positive, the editor will provide a set of editorial requests and the potential publication timeline.
- Once the finalized paper is received, AJUR’s technical/copy editor will make editorial corrections/comments within a month. The technical/copy editor checks for the quality of writing, the proper sentence and paragraph structure, and the reference completeness and style.
- “In Print”: AJUR’s art/copy editor prepares layouts within a month. The editor checks the paper and gets authors’ approval on layouts. The manuscript is then printed in the next quarterly edition of AJUR, placed on the AJUR’s website, submitted to EBSCO and Crossref for indexing, and sent for the paper print.
The review process takes longer if authors are requested to improve their manuscript at any stage of the review. Up to a month is allocated to authors for each round of modifications. The review of any changes might take up additional time, as described in each step above. We will assist authors in getting copyright permits when needed. Please note that the review process often slows down during academic finals and US holidays. From submission to publication, it may take anywhere from three months to a year to get one’s manuscript accepted and published.